Best Waiver Software in 2026: A Complete Comparison

Choosing waiver software should not be complicated, but the market makes it harder than it needs to be. Some platforms charge per signature. Others lock basic features behind enterprise tiers. A few were not built for waivers at all and just happen to support them as an afterthought.

This guide compares ten waiver and e-signature platforms across the features that actually matter for businesses collecting liability waivers: pricing, ease of use, legal strength, and the specific workflows waiver-heavy businesses rely on. No platform is perfect, and this comparison reflects that.

What to Look For in Waiver Software

Before diving into the individual tools, it helps to know what separates good waiver software from generic form builders. The features that matter most for liability waivers are:

• Legally defensible signatures -- timestamps, IP logging, and audit trails that hold up if a signed waiver is ever challenged.
• Custom templates -- the ability to create your own waiver language, add fields, and include your branding.
• Kiosk and mobile support -- customers should be able to sign on a shared tablet, their own phone, or a desktop computer.
• Instant search and retrieval -- when you need to find a waiver from two years ago, you need to find it in seconds.
• Simple pricing -- ideally flat-rate, so your costs do not scale unpredictably with your volume.
• Integrations -- connecting to your CRM, booking system, or email platform reduces manual work.

With that framework in mind, here is how the major options compare.

The Platforms

1. WaiverDrop

WaiverDrop is a purpose-built digital waiver platform designed for businesses that collect liability waivers at volume. It focuses on doing one thing well: getting waivers signed, stored, and searchable with minimal friction.

Pros:

• Flat $15/month pricing for unlimited waivers, unlimited templates, and unlimited storage -- no per-signature fees at any volume
• Clean signing experience on mobile, tablet, and desktop
• QR code generation for each template, enabling kiosk and advance-signing workflows
• Captures signature, timestamp, IP address, and user agent for legal defensibility
• Fast search and retrieval by name, email, date, or any custom field
• Simple setup with no training required

Cons:

• Smaller company with a shorter track record than legacy providers
• Fewer third-party integrations than platforms like DocuSign or PandaDoc
• No built-in payment collection (waiver-only focus)

Pricing: $15/month flat. No per-waiver fees. No volume caps.

Best for: Any waiver-heavy business that wants unlimited volume at a predictable cost -- gyms, adventure parks, salons, studios, rental shops, and event operators.

2. Smartwaiver

Smartwaiver is one of the longest-running digital waiver platforms. It has been in the market since 2012 and is widely used across recreation, fitness, and tourism businesses.

Pros:

• Mature platform with a long track record
• Kiosk mode, QR codes, and embeddable waiver forms
• Photo capture and custom fields
• Integrations with Zapier, Salesforce, and several booking platforms
• Solid search and reporting features

Cons:

• Per-waiver pricing on lower tiers adds up quickly for high-volume businesses
• The interface feels dated compared to newer platforms
• Advanced features like API access require higher-tier plans
• Branding removal requires a premium plan

Pricing: Starts around $30/month for limited volume. Higher tiers scale with waiver count and features.

Best for: Established businesses already in the Smartwaiver ecosystem, or those needing deep integrations with specific booking platforms.

3. WaiverForever

WaiverForever is a mobile-first waiver app that emphasizes ease of use and works well for small operations that primarily sign waivers on a tablet or phone.

Pros:

• Intuitive mobile app for iOS and Android
• Offline signing support -- waivers sync when connectivity returns
• Photo and video attachment support
• Template builder is straightforward

Cons:

• Free plan is very limited; meaningful use requires a paid plan
• Per-device pricing model can get expensive for multi-location businesses
• Search and reporting are basic compared to dedicated platforms
• Web-based signing experience is less polished than the native app

Pricing: Free tier with restrictions. Paid plans start around $15/month per device.

Best for: Small, single-location businesses that primarily use a tablet for in-person signing and need offline capability.

4. WaiverSign

WaiverSign targets businesses that want a straightforward digital waiver system without a lot of complexity. It covers the basics well and keeps its feature set focused.

Pros:

• Simple, no-frills interface
• Supports kiosk mode and remote signing
• Reasonable pricing for low to moderate volume
• Basic CRM and tagging features

Cons:

• Limited customization for waiver templates
• Fewer integration options than competitors
• Reporting features are minimal
• Less suitable for businesses that need advanced workflows

Pricing: Plans start around $20/month with volume-based tiers.

Best for: Small businesses with simple waiver needs and low to moderate volume.

5. WaiverFile

WaiverFile offers digital waiver collection with a focus on data management and compliance. It is used across fitness, recreation, and healthcare-adjacent businesses.

Pros:

• Strong data management and export capabilities
• Custom fields and conditional logic in templates
• Good search and filtering tools
• Supports multiple locations under one account

Cons:

• Interface is functional but not modern
• Pricing is per-waiver, which becomes expensive at scale
• Mobile signing experience could be smoother
• Customer support response times vary

Pricing: Per-waiver pricing model. Plans vary based on volume.

Best for: Businesses that need structured data collection alongside their waivers, especially multi-location operations.

6. WaiverElectronic

WaiverElectronic is a mid-range waiver platform that covers the standard feature set: templates, kiosk mode, search, and basic integrations.

Pros:

• Covers all the essential waiver features
• Tablet kiosk mode works well
• Custom branding on waiver forms
• Decent template editor

Cons:

• The platform has not evolved significantly in recent years
• Limited API and integration options
• Support documentation is sparse
• Pricing is not always transparent on the website

Pricing: Starts around $25/month. Contact sales for higher-volume pricing.

Best for: Businesses comfortable with a stable, no-surprises platform that handles the basics.

7. CleverWaiver

CleverWaiver is a newer entrant that markets itself toward event operators and seasonal businesses. It emphasizes batch processing and event-day workflows.

Pros:

• Event-oriented features like batch check-in and group signing
• Clean, modern interface
• QR code and link-based signing
• Affordable entry pricing

Cons:

• Smaller user base means fewer community resources and reviews
• Feature set is still maturing
• Integrations are limited
• Long-term viability is harder to assess given its shorter history

Pricing: Starts around $20/month with event-based pricing options.

Best for: Event operators and seasonal businesses that need batch waiver processing for large groups.

8. DocuSign

DocuSign is the dominant e-signature platform globally, used for contracts, agreements, and documents of all kinds. It is not waiver-specific, but it can certainly handle waivers.

Pros:

• Industry-leading legal defensibility and compliance (SOC 2, ISO 27001)
• Massive integration ecosystem -- connects with virtually every business tool
• Advanced workflow automation for multi-step signing processes
• Recognized and trusted by signers worldwide
• Enterprise-grade security and audit trails

Cons:

• Not designed for waiver-specific workflows (no kiosk mode, no walk-in signing flow)
• Expensive for waiver use cases -- pricing is per-envelope, starting around $10/month for very limited volume
• Overkill for simple liability waivers
• The signing experience is built for contracts, not quick one-page waivers
• No QR code or in-person signing station features out of the box

Pricing: Personal plan starts at $10/month for 5 envelopes. Business plans start around $25/user/month. Volume pricing applies for high usage.

Best for: Businesses that already use DocuSign for contracts and want to consolidate waiver signing into the same platform, accepting the workflow trade-offs.

9. PandaDoc

PandaDoc is a document automation platform that handles proposals, contracts, quotes, and forms. Like DocuSign, it is a general-purpose tool that can be adapted for waivers.

Pros:

• Polished document editor with drag-and-drop fields
• Good template library to start from
• CRM integrations (HubSpot, Salesforce, Pipedrive)
• Analytics on document views and completion rates
• Supports payment collection within documents

Cons:

• Waiver workflows require manual configuration -- no purpose-built waiver features
• No kiosk mode or QR code signing for walk-in customers
• Per-document pricing on lower tiers
• The platform is heavier than what most waiver use cases require
• Learning curve for setting up waiver-specific workflows

Pricing: Free tier with limited features. Business plan starts at $35/user/month.

Best for: Businesses that need document automation across proposals, contracts, and waivers, and want one platform for everything.

10. Google Forms / Jotform

Google Forms and Jotform are general-purpose form builders. They are sometimes used for waivers, especially by businesses trying to avoid paying for dedicated software.

Pros:

• Google Forms is completely free; Jotform has a generous free tier
• Familiar interfaces that most people already know
• Highly customizable form fields
• Jotform supports e-signatures and conditional logic
• Easy to share via link or embed

Cons:

• No legal audit trail -- no IP logging, no tamper-evident storage, no timestamp verification
• Google Forms does not support signatures at all; Jotform's signature field is basic
• No kiosk mode, no auto-reset after signing, no walk-in workflow
• Waiver retrieval is manual -- searching through spreadsheet rows
• No built-in compliance features for liability waivers
• A signed Google Form would be difficult to defend in court

Pricing: Google Forms is free. Jotform starts free with paid plans from $39/month.

Best for: Very early-stage businesses collecting informal acknowledgments where legal defensibility is not a primary concern. Not recommended for actual liability waivers.

Comparison Table

| Platform | Starting Price | Per-Waiver Fee | Kiosk Mode | QR Codes | Audit Trail | Offline Mode | Integrations | |---|---|---|---|---|---|---|---| | WaiverDrop | $15/mo | None | Yes | Yes | Yes | No | Basic | | Smartwaiver | ~$30/mo | Yes (lower tiers) | Yes | Yes | Yes | No | Strong | | WaiverForever | Free / ~$15/device | Varies | Yes | Yes | Yes | Yes | Basic | | WaiverSign | ~$20/mo | Varies | Yes | Yes | Yes | No | Limited | | WaiverFile | Varies | Yes | Yes | Limited | Yes | No | Moderate | | WaiverElectronic | ~$25/mo | Varies | Yes | Yes | Yes | No | Limited | | CleverWaiver | ~$20/mo | Varies | Yes | Yes | Yes | No | Limited | | DocuSign | $10/mo | Yes (per envelope) | No | No | Yes | No | Extensive | | PandaDoc | Free / $35/user/mo | Varies | No | No | Yes | No | Strong | | Google Forms / Jotform | Free / $39/mo | None | No | No | No | No | Moderate |

How to Choose the Right Waiver Software

There is no single best platform for every business. The right choice depends on your specific situation. Here is a framework for narrowing it down.

Start With Your Volume

If you sign fewer than 50 waivers per month, almost any platform will work and cost differences are marginal. If you sign hundreds or thousands per month, per-waiver pricing models become a serious cost factor. At volume, flat-rate pricing is almost always the better deal.

Consider Your Signing Workflow

Think about how customers actually sign your waivers today and how you want them to sign. If most signing happens in person at a front desk, you need kiosk mode and QR code support. If customers sign before they arrive, you need a good mobile web experience and the ability to send links via email or text. If you need both -- and most businesses do -- prioritize platforms that handle both workflows natively.

Evaluate Legal Requirements

For actual liability waivers, legal defensibility is not optional. You need a platform that captures signatures with timestamps, IP addresses, and a tamper-evident record. General-purpose form builders like Google Forms do not meet this bar. If your waiver has ever been or could ever be challenged, the audit trail is what protects you.

Think About Total Cost

Compare platforms at your actual expected volume, not their base price. A platform that charges $10/month but adds $0.50 per waiver costs $260/month at 500 waivers. A flat $15/month platform costs $15/month at any volume. Model the math for your business before committing.

Assess What You Actually Need

It is tempting to choose the platform with the longest feature list, but features you do not use are not an advantage -- they are complexity. If you need a waiver signed, stored, and searchable, you do not need a full document automation suite. Choose the tool that matches your actual workflow, not a hypothetical future workflow.

Check the Switching Cost

Most waiver platforms let you export your data as a CSV. Before committing, confirm that the platform you choose does not lock your data behind a proprietary format. You should be able to leave any platform and take your records with you.

The Bottom Line

The waiver software market in 2026 ranges from free form builders with no legal standing to enterprise e-signature platforms that cost more than most small businesses need to spend. The sweet spot for most waiver-heavy businesses is a purpose-built waiver platform with flat-rate pricing, strong legal audit trails, and support for both in-person and remote signing.

If you are evaluating options, start with the platform that fits your workflow and volume at a price that makes sense. Sign up for free trials where available, test the actual signing experience on a phone, and check that search and retrieval work the way you need them to.

WaiverDrop was built specifically for this use case -- unlimited waivers at $15/month with no per-signature fees, full audit trails, and support for kiosk, QR code, and remote signing workflows. If you are looking for a straightforward waiver platform without usage-based pricing surprises, it is worth a look.